Electronic Usage Policy

Client company-provided electronic communication tools include e-mail, instant messaging tools, voice mail, telephone services and systems, printers and scanners, copiers, Internet access, intranets, electronic file systems, fax services, personal computers, cell phones, personal digital assistants, servers, mainframes, and computer networks. The tools enhance a company’s competitive advantage in the marketplace.

Some acceptable uses of electronic communication tools are:

• Internal communications with other employees on Company business matters.
• External communications with customers, suppliers and business partners.
• Accessing information for appropriate business, technical and/or research and development purposes.
• Limited personal use of electronic communication tools that does not result in additional costs, such as long distance charges, or introduce unnecessary security risks.

Some inappropriate uses are:

• Misrepresenting yourself as another individual or company.
• Sharing, compromising, or revealing proprietary or confidential information, or intellectual property owned or licensed by the client or by another person or company.
• Accessing, distributing, or storing materials that could be considered unethical, inappropriate, offensive, disrespectful, or abusive to others.
• Conducting personal business or business for other companies or organizations.
• Conducting illegal activities.
• Sending (uploading) or receiving (downloading) information in violation of copyright laws.

***The internet is the electronic tool most often abused. Use good judgment; if you wouldn’t want others to see what you’re browsing online, then don’t go there. Limited personal use is acceptable in most cases. Limited means that the use is brief, infrequent and appropriate. Excessive non-business use impacts overall performance of business systems. Use of non-business sites that continually “stream” information to your desktop (audio/video, chat, weather, etc) are prohibited.

Computer and information security is each employee’s responsibility. Users are responsible for the security of the information with which they have been entrusted. Employees must also be aware that:

• Computer system logon IDs must be secured by using a password.
• In most cases, password(s) should not be shared with others. Employees are responsible for all activity performed using their system logon user IDs.
• Employees are prohibited from accessing client systems or information using another employee’s logon user ID (or other methods) without proper authorization.
• If the need arises to exchange confidential or sensitive business information using electronic communication tools, consider securing using encryption tools provided by the company.

Employees should understand that use of client-company provided electronic communication tools is not private. Company representatives may monitor any and all tools.

Employees of Encadria Staffing Solutions who knowingly violate the Electronic Use Policy may be subject to disciplinary action up to and including termination.